Requirement matrix
We map the position, vessel type, flag, employer, trading area and travel route to the agreed document requirements.
Documentation and compliance
Administrative review of document completeness, validity and consistency against the agreed requirements of the role, vessel, flag and travel route.
COMPASS CREW
Document readiness managed before the final travel check
Different roles, vessels, flags, employers and routes can require different document combinations. The review therefore begins with a requirement matrix, not a universal checklist.
We compare supplied materials with the agreed requirements, review readability, validity periods, consistency of personal details and presence of critical pages. Findings are separated into missing items, inconsistencies, upcoming expiries and points requiring confirmation by the employer or a competent authority. The service is an administrative review and does not replace official verification or the decision of the issuing authority.
REVIEW AREAS
Completeness, validity, consistency and control dates
The document list is created for the specific role and operation. Materials that are not required for the agreed task are not requested.
Personal details
We compare name spelling, date of birth and other key details where consistency has a practical effect on the process.
Professional documents
We review the presence of declared certificates of competency, endorsements, training records and required pages.
Medical and travel documents
We record the validity of medical, passport, visa or other materials directly relevant to the agreed route.
Expiry and renewal planning
We identify documents expiring before or during the contract and actions that should be planned in advance.
Controlled transfer
We provide a clear status to the employer without circulating excessive copies or mixing outdated file versions.
METHOD
How the document review is performed
The review should be repeatable: consistent requirements, clear statuses and separate treatment of issues beyond an administrative check.
Requirements
We receive or agree the document and criterion list for the role, vessel, flag and travel route.
Collection
We receive only necessary files and review naming, readability, page completeness and version currency.
Comparison
We mark presence, validity, discrepancies, missing elements and items requiring official confirmation.
Status
We provide a structured result showing ready items, open questions, control dates and next actions.
DOCUMENT CATEGORIES
Documents that may fall within the agreed review
The exact list depends on the case. The categories below are not a universal legal checklist for every vessel and jurisdiction.
Identity
Passport, seafarer's identity document and other identification materials required for the specific process.
Qualifications
Certificate of competency, endorsements and other professional documents declared for the relevant rank.
Training and safety
Safety and specialist training certificates within the stated requirements of the employer and vessel.
Medical
Medical certification, validity dates and any additional condition expressly communicated for the operation.
Travel
Visas, permits, vaccination or route prerequisites where required for entry, transit or joining.
Employer documents
Questionnaires, declarations, acknowledgements and other internal materials provided by the client for the process.
IMPORTANT LIMITS
Administrative review is not official verification
We help identify visible gaps and manage timelines but do not replace authorities, official registers, flag administration or legal assessment.
NO ISSUANCE
COMPASS CREW does not issue state certificates, identity documents, visas, medical decisions or official confirmations of validity.
NO ACCEPTANCE GUARANTEE
A document being present in the file does not guarantee acceptance by an employer, flag, port, consulate or border authority.
OFFICIAL SOURCES
Where authenticity or legal status must be confirmed, the decision should rely on a competent authority or official register.
DATA MINIMISATION
Bank details, passwords, access codes or other information unrelated to the crewing task are not requested.
VERSION CONTROL
Old copies are not assumed to be current. Dates and file versions are confirmed before final use.
Requirements may change according to flag, state, port, route, employer and operation date. Final acceptance of a document rests with the relevant authorised party.
FAQ
Questions about documentation and compliance
Concise explanations of review scope, confidentiality and official confirmation.
Do you verify documents in government registers?
Only where this is within the agreed scope, an official mechanism is available and the check can be performed lawfully.
Can a seafarer send the entire document archive?
It is better to send only the list required for the specific process. This reduces risk and keeps work focused on current files.
What happens if personal details differ?
The discrepancy is recorded separately. The next action depends on the document, reason for the difference and requirements of the receiving party.
Do you track upcoming expiry dates?
Within crew management, agreed control dates can be maintained and advance reminders can be coordinated.
RELATED SERVICES
Where document status is used next
The review result supports recruitment decisions, rotation planning and travel preparation without repeatedly collecting conflicting information.
Crew recruitment
Basic document readiness can be considered when assessing candidate availability.
Crew management
Control dates can be incorporated into the profile and rotation calendar within the agreed scope.
Crew change support
Confirmed documents and route prerequisites inform the final travel plan.
DOCUMENT REQUEST
Provide the rank, vessel, flag and expected route
We will help define a practical list for the initial review, identify control dates and separate administrative points from matters requiring an official decision.
